Workshop Management Software with AI for Saudi Arabia
Run every workshop job—from vehicle intake to payment—in one bilingual platform built for Saudi automotive teams.
- ZATCA Phase 2
- Integration Phase Compliant
- Vehicle OCR
- Auto Data Entry
- Arabic + English
- Bilingual Platform
Complete Workshop Workflow
From the moment a car enters your garage to the final invoice, MotorMind manages every step of the journey.
Receive Vehicle
Scan vehicle registration to auto-fill details. Create job card with customer info and service requirements.
Send Quotation
Generate detailed quotations with parts and labor costs. Send to customer for approval via SMS or email.
Track Progress
Monitor job status in real-time. Assign mechanics, track time, and manage parts usage.
Invoice & Payment
Generate ZATCA-ready invoices with payment links. Customers can review and pay online.
Receive Vehicle
Scan vehicle registration to auto-fill details. Create job card with customer info and service requirements.
Send Quotation
Generate detailed quotations with parts and labor costs. Send to customer for approval via SMS or email.
Track Progress
Monitor job status in real-time. Assign mechanics, track time, and manage parts usage.
Invoice & Payment
Generate ZATCA-ready invoices with payment links. Customers can review and pay online.
Seamless Integration at Every Step
MotorMind connects every stage of your garage operations. From the moment a customer arrives until they pay their invoice, every step is tracked, managed, and optimized.
- Real-time status updates for customers
- Automatic stock deduction when parts are used
- Instant invoice generation with payment links
- Full audit trail for compliance
Everything You Need
Comprehensive tools to manage your garage operations efficiently
On the floor
Job Card Management
Create, assign, and track job cards with real-time status updates and mechanic assignments.
Smart Quotations
Send professional quotations to customers for approval before starting any work.
Inventory Control
Manage parts stock with barcode scanning, low-stock alerts, and automatic reorder points.
Online Booking
Customers book appointments from your public booking page — approvals, scheduling, and reminders in one place.
Multi-Branch
Run all branches from one account with per-branch access, cross-branch reports, and job transfers between branches.
Money and compliance
ZATCA Phase 2 E-Invoicing
Compliant with both ZATCA phases — Phase 1 QR invoices and Phase 2 integration with the Fatoora platform, with clearance and reporting handled in the workflow.
Online Payments
Let customers pay online through secure gateways — cards, plus Tamara and Tabby installments.
Full Finance Management
P&L, cash flow, expenses, revenue, VAT reconciliation, and bank statement reconciliation — plus purchase invoices, supplier payments, cash ledger, and credit notes.
People and customers
WhatsApp Business
Link your garage WhatsApp: shared team inbox, automatic customer updates, quotations and invoices sent right in the chat.
SMS & WhatsApp Notifications
Automatic customer updates on every job, quotation, invoice, and payment — sent over SMS and WhatsApp without anyone remembering to call.
HR & Payroll Management
Employee files, WPS-ready payroll, paperwork and expiry tracking, and HR reports — your whole team managed in the same system.
Oversight
Reports & Analytics
Generate comprehensive reports on revenue, jobs, inventory, and mechanic performance.
Audit Trail
Full activity logging for compliance and security. Track every action in your system.
ERP Integration
Seamlessly integrate with your existing ERP system for unified financial management.
Payments accepted
- and more
Send a payment link by WhatsApp, SMS or email and the customer pays online, with the status tracked against the invoice. Available methods depend on the merchant account your workshop is onboarded to.
Your Garage, On WhatsApp
Link your garage number once — then quotations, approvals, status updates, and payment links all happen in the chat your customers already use.
Powerful Features for Modern Garages
Discover all the tools that make MotorMind the complete garage management solution
Smart Job Cards
Digital job cards that track every aspect of vehicle service. From initial inspection to final delivery, keep detailed records of all work performed.
Customer Quotations
Create professional quotations with detailed breakdowns of parts, labor, and services. Send directly to customers for approval.
Parts Inventory
Complete inventory management with barcode support, stock alerts, supplier management, and automatic reordering.
ZATCA Phase 2 E-Invoicing
Issue VAT invoices that meet both Saudi e-invoicing phases: Phase 1 QR-coded invoices, and Phase 2 integration with the ZATCA Fatoora platform — clearance for standard B2B invoices and reporting for simplified B2C invoices. Your business completes its own ZATCA registration and onboarding.
Payment Links
Send secure payment links to customers via SMS or email. Accept payments online and track payment status in real-time.
Business Reports
Comprehensive reporting on revenue, expenses, job completion rates, mechanic productivity, and customer satisfaction.
Photo & Video Documentation
Capture vehicle condition with watermarked, GPS-stamped photos and videos on every job card — protect your garage from disputes.
Customer OTP Approvals
Customers approve quotations securely with an SMS code and pay downpayments online — work starts only after payment.
Staff Roles & Field App
Role-based access for admins, receptionists, and mechanics, with a simple bilingual mobile view built for the workshop floor.
AI Built Into Every Workflow
Practical artificial intelligence that helps your team diagnose faster, document properly, and decide with confidence — in Arabic and English.
AI Diagnostic Assistant
Enter an error code and the symptom — the AI returns a correlated root-cause diagnosis for the exact vehicle, with likely causes ranked and clear steps to confirm and fix each.
AI Terms & Conditions
Generate professional, Saudi-ready bilingual Terms & Conditions tailored to your garage in seconds, then refine and expand them with one click.
Smart Reports & Insights
Turn your data into clear dashboards, KPIs, charts and branded PDF reports — revenue, job profitability, VAT and inventory at a glance.
Vehicle & Istamara OCR
Scan the vehicle registration (Istamara) and the AI auto-fills vehicle and owner details instantly — no manual typing.
AI Vehicle Damage Detection
AI reviews the intake photos and identifies visible damage on the vehicle body, so every car’s condition is recorded consistently — and you hold the evidence in a dispute.
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Everything Your Garage Needs, In One Platform
No juggling five apps and a spreadsheet. Job cards, quotations, invoicing, payments, WhatsApp, inventory, AI, and reports — all connected, all in Arabic and English.
Why Choose MotorMind?
Built for independent garages, multi-branch workshop groups, dealership service centers, specialist repair businesses, and fleet maintenance teams in Saudi Arabia and the GCC.
Saudi Made
Built for the Saudi market with Arabic support and workflows designed around local e-invoicing requirements.
Easy to Use
A focused interface designed for reception teams, technicians, parts staff, finance, and managers.
Cloud Based
Access authorized workshop information through a web browser without maintaining local servers.
Secure
Role-based access and activity records help teams control who can view and change workshop information.
Workshop Software Questions
Straight answers for workshop owners and operations teams evaluating MotorMind.
What is workshop management software?
Workshop management software is a digital system for managing vehicle intake, job cards, quotations, customer approvals, technician assignments, parts inventory, invoicing, payments, and reporting in one workflow.
What types of automotive businesses can use MotorMind?
MotorMind is designed for independent garages, multi-branch workshop groups, dealership service centers, specialist repair businesses, and fleet maintenance operations.
Does MotorMind support Arabic and English?
Yes. MotorMind supports Arabic and English interfaces so workshop teams can use the language that fits their daily operations.
Is MotorMind compliant with ZATCA e-invoicing Phase 2?
Yes. MotorMind is compliant with ZATCA e-invoicing Phase 2, the Integration Phase, as well as Phase 1. Invoices carry the required VAT data and QR code, and are integrated with the ZATCA Fatoora platform for clearance of standard invoices and reporting of simplified invoices.
How does MotorMind support Saudi e-invoicing?
MotorMind supports both phases of Saudi e-invoicing. Phase 1 generates VAT invoices with the required data and a TLV QR code. Phase 2 integrates with the ZATCA Fatoora platform, clearing standard (B2B) invoices before issue and reporting simplified (B2C) invoices. Each business completes its own ZATCA registration and onboarding.
Can MotorMind manage multiple workshop branches?
Yes. Multi-branch tools provide branch-specific access, consolidated reporting, and operational visibility from one account. Available configuration depends on the selected package.
Does MotorMind include inventory and parts management?
Yes. Teams can record parts, monitor stock levels, track usage against jobs, receive low-stock alerts, and manage related supplier activity.
Which payment methods can customers pay with?
Customers can pay by card with mada, Visa, Mastercard or American Express, or by STC Pay. Tamara and Tabby are supported for buy-now-pay-later instalments. Payment links can be sent by WhatsApp, SMS or email, and payment status is tracked against the invoice. Available methods depend on the merchant account the workshop is onboarded to.
Does MotorMind support mada?
Yes. mada is supported for card payments alongside Visa, Mastercard and American Express.
Does MotorMind support Tamara and Tabby?
Yes. Both Tamara and Tabby are supported as buy-now-pay-later instalment options, so a customer can spread a repair bill without the workshop carrying the credit.
Can customers receive updates through WhatsApp?
MotorMind can support WhatsApp-based quotations, approvals, job updates, invoices, and payment links when the relevant messaging integration is configured.
How do we evaluate whether MotorMind fits our workshop?
Request a tailored demo. The MotorMind team can map your current intake, repair, inventory, approval, invoicing, and reporting process to the relevant product modules.
Pricing based on your operation
MotorMind prepares a tailored proposal based on branch count, required modules, users, onboarding, and integrations. Request a demo to confirm scope and current pricing.
Resources
Detailed reference on the platform and on the Saudi requirements it has to meet.
- Workshop management software in Saudi ArabiaWhat the platform covers, what the Saudi requirements demand of it, and which workshops it fits.
- Knowledge CenterEvery module in MotorMind, described in full — operations, inventory, invoicing, finance, HR and AI.
- ZATCA Phase 2 e-invoicingClearance, reporting, UBL 2.1 XML and Fatoora onboarding — what Phase 2 requires from a workshop.
- VAT invoicing for auto repair shopsTax invoice or simplified, parts and labour on one document, insurance jobs, deposits and credit notes.
- Insurance claims for body shopsHow a collision repair splits between insurer and customer, and how to track what insurers still owe you.
- WPS payroll for workshopsHow the Wage Protection System file works, what it must contain, and why workshop payroll is harder.
- Saudization and QiwaHow Nitaqat banding gates work permits and hiring, and what your employment records have to hold.
- Istamara scanning for vehicle intakeWhat the vehicle registration card carries, and why reading it beats typing it at the reception desk.
- Every page on this siteThe site index: every page in both languages, plus the machine-readable files, on one drawing.
- Choosing workshop softwareA buyer’s guide: the non-negotiable requirements, the questions to ask, and what migration really costs.
Ready to Transform Your Garage?
See how MotorMind can fit your workshop workflow, branches, team, and reporting needs.
Request Demo